January 11, 2010

Elyse Fiers

Deborah Goodsite

Anne Mankiewich

Isabella Tabor

Mike Walsh

George Wilhelms

Treasurer’s Report

Elyse Fiers distributed the Profit & Loss Statements and Balance Sheet. The second Profit & Loss Statement shows the funds collected for the Doran Family, which total $21,155.00. Since these funds have not yet been disbursed, the Balance Sheet reflects the additional $21,155 in the General Account.

The first Profit & Loss Statement shows only $10,505.00 collected for the Doran Family, since this was the amount taken in during the period September 1 – January 11, 2009. The other $10,650 was collected prior to September 1.

Barkman has not yet been paid for playground work. The Playground Fund will be depleted once Barkman and other outstanding invoices are paid. We may have to take up to $2K from the General Account to fully pay all outstanding playground expenses.

Isabella Tabor reported that Bob Tabor will be helping the Doran Family set up a trust fund using the monies collected. We will transer the money over as soon as the family is ready.

Board Member Nominations and Elections

Mike Walsh announced that he will commit to serving as President for one more year. Since George Wilhelms has agreed to try the Treasurer position for one year, we will vote for all the board positions as one-year rather than two-year positions this time around.

The slate of nominees was read, as follows:

-President – Mike Walsh

-First Vice President – Jessica Avallone

-Second Vice President – vacant

-Treasurer – George Wilhelms

-Assistant Treasurer – Bob Tabor

-Secretary – Anne Mankiewich

-Assistant Secretary – vacant

The nominations were seconded, a vote was taken, and all nominees unanimously elected.

Mike followed this up by first thanking Elyse Fiers, Susan Forenzo, and Isabella Tabor for their years of service on the Board. Elyse and Isabella both indicated they will continue as Trustees. Susan was not present.

The primary responsibility of the Second Vice President will be to coordinate and oversee all LTEF Committees. Mike had been handling this responsibility, and will continue to do so until a volunteer comes forward for this position.

The Assistant Secretary functions as a back-up to Anne for recording and distributing meeting minutes, and also handles all financial correspondence. As long as this position is not filled, Anne indicated she will make every effort to attend all meetings so back-up is not required, and Isabella said Bob’s secretaries can handle the letters.

Mike reported that the sidewalk cannot go in until the ground thaws. Until that time, the children cannot use the playground.

The Board of Education wants to plan a dedication to take place once the playground is finished and ready to use. They are hoping to make this a major event. The LTEF will be meeting with the Board of Education shortly to begin planning the dedication.

Woodglen Recreational Facilities

Mike Rubright had handed the issue of new outdoor recreational facilities at Woodglen over to the Phys. Ed. teachers. Accordingly, Collette Evanko and Mike Walsh met with Sue Harrington and Marc Dally to discuss their ideas. This meeting resulted in the following proposals:

-Seating area with tables and chairs for conversation;

-Path around perimeter of field, featuring fitness stations;

-New basketball court;

-Volleyball court with sand, similar to the one in Memorial Park;

-Tether ball.

A final idea was to build a wall for handball, etc., but students currently use the outer wall of the school and can continue to do so. Therefore, we will be focusing on the 5 items above.

Together, these items represent a much smaller investment than the Valley View playground.

Fundraising Ideas

Collette is still hoping to hold another Cabin Fever event. She is aiming for a date on or around March 17^{th, giving the event a St. Patrick’s Day theme. The funds raised would go towards the final Valley View Playground expenses, and to start the Woodglen Recreational project.}We will also be receiving 50% of the Blues Fest proceeds, which will go directly into our General Account.

George Wilhelms raised the possibility of another Golf Outing. We had previously discussed the idea of teaming up with the Kudina Memorial Foundation to plan an outing, then split the proceeds. Mike commented that we need someone to volunteer as chairperson, or more than one co-chair person.

Jessica Avallone also talked about the Happy Face mixer she is hosting, which is an adults-only event with hors d’oevres and drinks at her house. Donations are open-ended. This kind of event requires little planning other than a place and date.

Miscellaneous

Debbie Goodsite and Allison Mikulski have met to discuss the LTEF’s Education Program. They came up with several possible topics for kids’ workshops, including chess, model rocketry, origami, robotics, and “going green”. Debbie also mentioned the idea of holding lectures on local history. We discussed the question of how much tuition to charge for these kinds of classes. The consensus was that, although we should charge enough to cover costs and ensure attendance, these offerings should not be viewed as fundraisers. Any reasonable funds needed to run the program will come out of the General Account.

We also discussed the idea of offering another CPR class. Isabella indicated she has a contact at the Rescue Squad, so Debbie will be in touch with Isabella to get the ball rolling.

Debbie also mentioned the idea of conducting a survey to see what kinds of classes children and adults would be interested in. We could try to get a survey into the township newsletter.

Enrichment Grant Program

There are 4 new grant requests posted on the Enrichment Grant web-site.

Now that teachers are participating, our challenge is to get parents interested in visiting the site to see what needs funding.

We talked about using our e-mail database to communicate with parents. Elyse pointed out that we had promised not to over-use the database, so we should be reserving it for only the most crucial pieces of information.

Michelle Thelander had told us the PTA would like to help the LTEF disseminate information about the Enrichment Grant program to parents.

However, before we touch base with Michelle or take any other steps, we should contact Julianne Targan to find out what role she would like to play in this phase of the Enrichment Grant Program. Anne volunteered to e-mail her and report back to the group.

Treasurer Responsibilities

George Wilhelms will be meeting with Elyse and Isabella to review all the Treasurer’s materials.

All the data is currently on Elyse’s personal computer. Isabella proposed that we purchase a laptop, to which all the finance information can be transferred.

At Mike’s request, Isabella made a formal motion to spend $600 on a laptop to be used for LTEF Finances. All voted in favor, and the motion was approved.

The next meeting will be Monday, February 8th.