LTEF General Meeting Minutes
Monday, March 9, 2009
Attendees: Susan Forenzo
Anne Mankiewich
Noreen Ranallo
Mike Walsh
I. Treasurer’s Report – Elyse Fiers was unable to attend. Financial Reports will be distributed at a later date.
II. Committee Reports
A. Playground – Mike Walsh
q We made about $4,000 from the Cabin Fever party.
q We need to announce the winner of the 50-50 “Oscar” contest. We can plan on doing that through our e-mail database.
q With the proceeds from the upcoming Blues Fest, we should have enough funds to get the playground started. We do not plan on communicating any further playground updates to parents until we are ready to relay news about “breaking ground”.
B. Blues Fest – Mike Walsh
q The Blues Fest Committee is in the process of securing sponsors.
q Tickets should be available on-line in about 1-1/2 weeks. A few of the bands have big draws of their own, which will help to boost ticket sales over last year’s level.
q Mike will be pursuing the idea of getting other non-profit organizations, such as the PTA, LTAA and the Rescue Squad, to sell tickets. Those organizations would get 100% of the proceeds of those ticket sales back.
q After this year’s event, the Blues Fest Committee will be looking into incorporating as its own entity. In future years, the Committee will then take all the proceeds and divide them up amongst the various non-profit organizations in the township, including the LTEF, PTA, LTAA, Rescue Squad and Fire Department.
q As the Blues Fest becomes more successful, it might expand into a 2-day event, drawing in more major sponsors, larger crowds and greater proceeds. Even with the funds divided up amongst organizations, it would continue to be a very profitable event for the LTEF.
q We plan on having the hot-air tethered balloon ride again this year. There will be other children’s activities, which will be handled through individual vendors rather than in a Kid’s Tent. In addition, there will be at least 4 food vendors. We are charging the more major vendors $500 for a booth, and $250 for the smaller vendors.
III. Old Business
A. E-mail Database
q The database is ready for use. Anne has drafted a letter to parents explaining how we plan to use the database, and giving them the option to be taken off the list if they do not want to receive our messages.
q Our first piece of news is to let parents know the date for the Blues Fest. We also have a flyer about the Belly dancing Workshop on April 2nd.
q Noreen will handle sending the letter and the flyer out to the database e-mails through the server.
IV. New Business
A. Meeting with the PTA
q Michelle Thelander has suggested that the boards of the LTEF and the PTA meet to discuss how we might be able to better coordinate our efforts. She was planning on trying to schedule a meeting once Jen Matyas returns from vacation. Mike will follow-up at the end of the week if we don’t hear back from Michelle or Jen.
Note: We will need to postpone our next meeting until Monday, April 20, since the second Monday of the month falls on April 13, which is during Spring Break and immediately before the tax deadline.
Prepared by Anne Mankiewich
